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  #1  
Old 01-11-2008, 09:08 AM
lazlo24 lazlo24 is online now
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Join Date: 12-10-2006
Posts: 23
Dependant tasks

Hi

Does anyone have any tricks on how to make dependant tasks.

Say I have three tasks.
Task 1
Task 2
Task 3

Task 3 is dependant on task 2 being complete and cannot be started until this is true
Task 2 is dependant on task 1 being complete and cannot be started until this is true

What I want to hide Task 2 until Task 1 is complete and hide task 3 until task 2 is complete. This way I only get to see what can be done, one task at a time.

Is there a way of expressing this in a search or some thing like this?

Thanks
Lazlo24

Last edited by lazlo24; 01-11-2008 at 11:07 AM.
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  #2  
Old 01-11-2008, 12:21 PM
ashwken ashwken is offline
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Join Date: 10-16-2005
Location: Blairsville, GA USA
Posts: 431
Re: Dependant tasks

Quote:
Originally posted by lazlo24

Does anyone have any tricks on how to make dependant tasks.

Say I have three tasks.
Task 1
Task 2
Task 3

Task 3 is dependant on task 2 being complete and cannot be started until this is true
Task 2 is dependant on task 1 being complete and cannot be started until this is true
I'm not sure what you call this, but UR does not provide a method for defining a "conditional event".
Quote:

What I want to hide Task 2 until Task 1 is complete and hide task 3 until task 2 is complete. This way I only get to see what can be done, one task at a time.
Also you can't hide Items.

About the best you can do is base the your Task Item on the Task Template (or a user created Template derived from the Task Template - then use the (Item) is (Template Name) search expression) - and use the Flag Attribute (Completed -red check).

In Tools | Options | Trees - Appearance, select Show Item Flag Icon in Tree (requires restart).

Otherwise, you could Search on the Flag Attribute for a given value (flag), restrict the search to a named folder, and Template.

See attached file (screen - Wokflow Flag.zip) for some screens that illustrate this.

If I've misunderstood we can try again.

HTH
Attached Files
File Type: zip screen - wokflow flag.zip (92.7 KB, 671 views)
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  #3  
Old 01-11-2008, 01:15 PM
quant's Avatar
quant quant is online now
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Join Date: 11-30-2006
Posts: 967
Re: Dependant tasks

Quote:
Originally posted by lazlo24
Hi

Does anyone have any tricks on how to make dependant tasks.

Say I have three tasks.
Task 1
Task 2
Task 3

Task 3 is dependant on task 2 being complete and cannot be started until this is true
Task 2 is dependant on task 1 being complete and cannot be started until this is true

What I want to hide Task 2 until Task 1 is complete and hide task 3 until task 2 is complete. This way I only get to see what can be done, one task at a time.

Is there a way of expressing this in a search or some thing like this?

Thanks
Lazlo24
know exactly what you're talking about .... it is very frustrating
It would be dead easy if we had access to parent/children attributes (not just parent title):
parent.complete=yes AND complete=no, for example

Hope we'll be given access to those attributes sooner rather than later ...
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  #4  
Old 01-11-2008, 04:55 PM
lazlo24 lazlo24 is online now
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Posts: 23
Dependant tasks

Hi ashwken

I understand what you are saying but this basically means that I as the user must define what shows up in the search, which is what I currently have to do now.

I current have a flag for @next action (Yes it is GTD) which I set to yes when the task is active. What I want to do is program a sequence of events and only have the current and live one visible in the search rather than having to mark off the current one as done and then identify what the next task will be and set that flag. Yes, I guess I am lazy but I like to do all my thinking in one session then switch into 'do' mode where no decisions are made but work is just 'done' as programmed.

I see Quant understands my desire for this. This behaviour is exceptionaly useful when setting up a project that has a fixed sequence.

I think I may have hit a boundary.

Thanks
Lazlo24
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  #5  
Old 01-12-2008, 02:28 AM
ashwken ashwken is offline
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Join Date: 10-16-2005
Location: Blairsville, GA USA
Posts: 431
Re: Dependant tasks

Quote:
Originally posted by lazlo24

I understand what you are saying but this basically means that I as the user must define what shows up in the search, which is what I currently have to do now.

I see Quant understands my desire for this. This behaviour is exceptionaly useful when setting up a project that has a fixed sequence.

I think I may have hit a boundary.
Lazlo24,

Yes, there's a lot of database features that have not yet been made available to the user.

As quant pointed out, access to upstream attributes would be useful in this situation and many others.

Glad to see that quant has rejoined us.
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  #6  
Old 01-12-2008, 04:16 AM
armsys armsys is online now
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Join Date: 12-19-2007
Posts: 647
Lazlo24,
UR is definitely a pefect tool for stuffs collection--the foundation of GTD. You may wish to spell out the user interface whereby the conditional events and dependent tasks scheduling should be and can be practically implemented in the UR context.
Alternatively, you may use Microsoft Project or ResultsManager for managing events with seamless integration in mind.
Armstrong
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  #7  
Old 01-12-2008, 11:25 AM
PureMoxie PureMoxie is online now
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Posts: 74
I also use a GTD-inspired setup. I use a Context string attribute to set all next actions (on any type of item), so this normally has values like 'Computer', 'Office', 'Home', etc.

To support cases where something is dependent on something else, I created a context value 'Pending Subtask.'

Each of my contexts has a search to show all items assigned to the context, and Pending Subtask is no exception. So I can review these periodically and check to see if the context needs to be changed if all subs have been completed.

Also, if I'm working heavily on a project, I often view actions within the context of the project's portion of the tree instead of just the context search, so as I complete things, I can immediately update any parent tasks if needed. Note that I actually create sub-tasks as literal children of whatever item is dependent on the sub-task, as this helps visualize the dependency within the tree.

This is very close to the flag approach mentioned above, I just use a different attribute.

True, it still requires manual review, but I've never found any way to avoid doing some thinking/review anyway when doing actual work. Of course, I'm not against some future feature that would make dependency easier to accomplish.
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  #8  
Old 01-12-2008, 08:29 PM
armsys armsys is online now
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Join Date: 12-19-2007
Posts: 647
PureMoxie,
Thanks for sharing your valueable GTD experiences attained through UR. BTW, could you kindly upload a sample GTD urd (devoid of all actual data) so that we can learn from your subtasks structuring? Do you also use UR-suppleid gtd.urd?
Armstrong
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