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Old 04-14-2005, 12:46 PM
xja xja is online now
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Join Date: 01-06-2005
Posts: 146
Calendar pane to schedule tasks

This one may be asking for a lot, but it would make UR so much more powerful as a planning tool rather than just an information manager. What I am looking for is a better way to schedule tasks.

I would like to see a pane that contains a Calendar control (ie, that looks like the Daily and Work Week views in Outlook... maybe there is a 3rd party control available?). It would work as follows:

- drag an Info Item (such as a Task) on the Calendar control to create an Event Info Item that is shown on the Calendar, is linked to that Info Item and has Start Date/Time and End Date/Time attributes based on where on the control it was dropped. Start/End times of the Event would be changeable by dragging the event and/or its borders (like in Outlook).

- some indicator on the Task Info Item that shows that it is scheduled (maybe an indicator on the icon?)

- when Outlook Synchronization is implemented, synchronize all Event Info Items with the Calendar

Alternatively, it might better if rather than creating a separate linked Event Info Item, the Task Info Item was just "scheduled" with a Start/End time assigned (but still synchronized to an Event in Outlook). And the Calendar pane displayed all "scheduled" info items.

Simple, right?
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Old 04-25-2005, 07:58 PM
wussery wussery is online now
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Join Date: 01-17-2005
Posts: 36
xja, Don't stop with just Start and End Times. I would also want the ability to assign the task as a recurring event or an All Day Event, with no time associated to it. This would really make this app shine, if Outlook or Outlook Express (email only) functionality were implemented.
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Old 04-26-2005, 12:53 PM
xja xja is online now
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Join Date: 01-06-2005
Posts: 146
Good points. I have moved all my task management out of Outlook into UR so that I can organize all my information using a Goal>Project>Task hierarchy. But I hate working off of Task lists... I like to have the tasks put into my calendar with their durations and work off of that. What I miss is the ability to schedule tasks into my calendar (not that Outlook is great at that but it does help a little... the Taskline add-in is handy for that).

Until there is better Outlook integration in UR, I wrote an Outlook VBA macro that will get my UR Tasks into my Outlook calendar. I copy Search Results items (sorted by Priority) from UR, then in Outlook run the macro and it enters the Tasks into the Calendar in sequence starting at a specified time and with their respective durations. Then I manually drag the items around in the Calendar to optimize my schedule. It's not as automatic as Taskline but I prefer to manually arrange the tasks anyway and this just gives me a headstart by getting all the selected tasks into the calendar in a logical sequence. The tasks aren't linked to the events (although you could do that manually but not worth the hassle) but I still find it useful for planning.

PS If anyone wants a copy of this macro, reply here and I can email it or post it.
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