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It's true that you pretty much need a total disk indexer like Google or Copernic to find those things you're not quite sure you have or where they might be. I tend to want to manage things up-front, however, and rely on a disk search program only for backup. Basically, if something is worth managing, I want it to go into UR. I've been putting all new material into UR and then adding older documents and notes only when I have occasion to look them up once. I read someone's blog once about "keeping found things found," and that's how I see UR - as a tool to consolidate and create relationships with information that has value to me.
I also really like the idea of having everything of import in one file that I can move around and backup as needed. That's why I usually opt to store the entire document in UR. Of course, my work is not exceedingly document-heavy; I will have many more email messages, tasks and notes in my UR database than documents.
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